Goal & what you need

Goal

Catch wrong-version, wrong-recipient, incomplete-package, confidentiality, metadata, conversion, and delivery errors before a document is sent, served, shared, or filed.

What you need

Completed document or package at the required substantive approval stage
Approved recipients or destination, channel, instructions, and deadline
Access to the authoritative document and supporting items
Applicable confidentiality, redaction, metadata, format, and proof-retention process
Responsible reviewer available for unresolved questions

Check your firm’s process. This lesson teaches a safe general workflow. Your firm’s software, folder names, naming rules, retention steps, and escalation contacts may differ. If you are unsure, stop and ask your supervisor.

Step-by-step preview

Members can open all 13 steps.

1Frame the purpose and destination by confirming what is being released, why, to whom or where, through which channel, under whose authority, and by what deadline
2Identify the authoritative approved version and confirm its approval evidence, document state, filename, modified time, and responsible reviewer